NOTE: UNDER REVIEW
Behaviour at Keycon
Keycon makes the provision of safety for all of its members paramount. Any action which threatens the safety of anyone during the convention by a convention member or by an outsider to a member of Keycon will be dealt with promptly. This may include: revoking of memberships, banning from future conventions, and police action where appropriate.
Keycon welcomes members from diverse communities. Any action that negatively targets individuals based on their gender, sexuality, race, creed, religion, etc., will NOT be tolerated.
The hotel is not dedicated completely to our use for the weekend. Members of the general public stay in and visit the hotel to dine and socialize. Please be considerate of non-convention individuals at all times. Keycon equally expects its members to behave in a civilized fashion and to treat each other respectfully.
Incidents and Reporting
Harassment is NOT tolerated. Harassment is generally any behaviour that alarms or annoys another person or group. This includes: unwanted physical contact (including non-consensual hugs), following a person or group without a legitimate reason, threatening to physically attack someone or using hate speech. Some of these things can occur unintentionally, but persistent unwanted behaviour will be considered harassment. If you are unsure if your presence or behaviour is wanted or appropriate, then ask, or stop and seek advice from someone else. If you approach someone and they tell you “no” or “leave me alone”, your business with them is done. If you do not leave them alone as they have requested, then your behaviour becomes grounds for a harassment complaint. That you did not mean to alarm them in the first place no longer matters.
Please report any incidents in which a member of the convention is: abusive, insulting, intimidating, bothersome or acting in an unsafe or illegal manner. Keycon reserves the right to revoke, without refund, the membership of anyone for any reason, including harassment. Persons violating the law will be turned over to the police or hotel security.
Any assault is considered a criminal matters and will be treated as such.
Reporting an Incident
All incidents and issues fall under the responsibility of Keycon Operations (Ops). Ops functions out of room 1510 and can be contacted 24 hours a day during the convention. A member of Ops and/or the volunteer committee will be available throughout the convention. Ops phone numbers are posted at the entrance to all elevators and in bathrooms throughout the convention space as well as on the door to 1510. Ops members will wear distinguishing uniforms and will be easily identifiable.
If someone has become too boisterous or needs an escort to a room or taxi, these are the individuals to call. Ops will also respond to any incidents where this code of conduct has been violated. If you cannot find a member of Ops, we encourage you to seek out a member of the Convention staff (wearing convention committee ribbons on their badges), or the panel or hospitality room coordinator. These members will ensure that you are put in touch with Operations promptly.
When you report, please discuss the incident with Operations. If appropriate, they will attempt to resolve the issue informally, on-site. If that is not appropriate, they will ensure that you are in a safe place and resolve how best to proceed. If, for any reason, you cannot or do not wish to speak to a member of Ops, please speak to any Con-Comm member or Senator, and they will do their best to assist you in seeking help. For more serious or on-going matters, or for matters that do not need to be resolved at the Convention, we will either write out a statement for you to approve and sign, or ask you to write out your own complaint.
If you are reporting after the Convention, or following-up an earlier complaint, the same general structure applies. Report to Operations, or to the Con-Chairs. If you are unsatisfied with the response from the Convention Committee, you can make a complaint to the WinSFA Senate for reconsideration.
Members of the Convention staff have been trained to respond/intervene in the event of a sexual assault and to protect your rights. If this occurs, we encourage you to report the assault as soon as possible afterwards. A member of the convention will ensure that you are safely escorted to the police or hospital of your choosing and without judgement.
Please note that Keycon staff only have a responsibility to respond to incidents that occur on Convention space. That means: in the hotel, in programming or common space, and on the 15th floor activity space. It does not include private hotel rooms. We cannot be responsible for private disputes between people that occur around the Convention. However, we are prepared to assist anyone in need. We also reserve the right to take any appropriate steps involving anyone whose attendance at Con may endanger the well-being of other members, including removing them from the Convention or contacting the appropriate authorities.
Badge Policy
Badging will be in effect in all areas of the convention and at all times. This means that you must wear your badge from opening ceremonies until the end of the dead dog. You will also be REQUIRED to show ID for adult-oriented panels and hospitality suites. If you lose you badge you will need to purchase a new one from Registration Desk!
Replacement Pricing:
- First Loss – Fifteen Dollars
- Second Loss – Full Membership Price
Badges are non-transferable. Persons found trading or sharing badges will have their memberships revoked without refund.
Anyone caught in the convention spaces or the 15th floor without a badge (Ghosting) will be asked to either collect their badge or leave the convention!!!
Weapons and Accessories Policy
Keycon has enjoyed a long safe history of accessorized costumes with next to no accidents or incidents. Let’s work together to keep it that way for everyone’s enjoyment. You are responsible for your accessory. Watch where your bow or staff is pointing, let’s keep the ankle bruising and noggin knockin’ to a bare minimum, and ensure that your replica weapon does not break any laws. Keep your blades sheathed, scabbarded, etc. Securing them in their sheath so that the item cannot be casually removed (peacebonding) or other safety steps are REQUIRED. If you need help doing so, see Ops and they’ll help out.
Alcohol and Smoking Policy
Keycon’s Hospitality suites are REQUIRED to practice “It’s Good Business” smart-serving and are well informed about the rules concerning mixing alcohol and minors. The rule is: alcohol mixes, minors don’t. Equally heinous is the over-serving of a person who is already intoxicated. Hospitality suites will be carefully checking badges and ID’s. If any minor is found partaking of an alcoholic beverage, or a suite is found over-serving a patron, that Hospitality suite will be shutdown immediately, for the duration of the convention.
Smoking under Winnipeg Health laws smoking is only permitted in “smoking” hotel rooms and in designated outdoor areas. Please remember to time your smoking breaks accordingly to allow for travel time especially at peak periods. Smoking is not permitted on the Radisson Terrace so expect to smoke outside!
Appropriate Dress
Here follows an excerpt from the hotel’s letter about Dress Code for our stay at the hotel:
Welcome to the Radisson Hotel, we are pleased that you are once again in our hotel and are looking forward to another successful Keycon for All. We felt it may be prudent to put our apparel expectations or dress code in writing so there is absolutely no confusion.
We welcome the use of costumes and enjoy seeing them in the hotel. We must however stress that there are other guest who are not involved in Keycon and minors present in the hotel. All costumes must cover the member’s body – there can be no nudity (partial or otherwise) in the common area of the hotel. Please understand that these are all spaces in the hotel that are not Guest rooms, Meeting rooms, and the 15th Floor. Anyone who does not follow this dress code will be asked to leave the hotel immediately.
To be extra clear this means: The lobby, the hallways, the stairwells and the elevators are considered public spaces and modesty in dress is REQUIRED.
NOTE: There may be filming by local media outlets on site and camera phones are everywhere.
Photography
Photography and videotaping are not permitted in the art show. To protect the safety of the masquerade participants, we do not allow flash photography during the masquerade. Ask permission before photographing our guests or other convention members. Do not use tripods and other bulky equipment where they might impede access to seats, doors, and aisles in the event a room must be evacuated.
Children as Fans
Children under 12 years old may attend with a free babes-in-arms membership (with and under the supervision of their legal parent or guardian at all times). Keycon requires that there be at least one supervising adult with a membership accompanying every babe-in-arms member.
Parents of children aged 12-17 who believe their children are mature enough may choose to allow their children to freely roam the convention on their own. Any child who excessively misbehaves or engages in inappropriate, disruptive or dangerous behaviour is subject to having their free-roaming privileges or their entire membership revoked.
Some program items dealing with adult-themed topics may be closed to individuals under the age of 18. Photo ID will be required to access these events. Membership in the convention in noway supersedes the law.
Liability
Neither Keycon nor the hotel shall be responsible for any items lost or damaged in the public areas of the hotel, neither in the hotel’s parking lot, nor in any other parking area during attendance at Keycon. All attendees will take responsibility for their own possessions. If another attendee damages your possessions, it is your responsibility to seek recompense from them directly. If an attendee damages hotel property, they shall be held personally accountable for their actions and be responsible for repaying any debts so incurred.
